Reserve the booth
Available booth cards route exhibitors into the reservation form for that booth.
How It Works
How Mapboot event map creation works
Start with a free Core map, set up the event structure, let Mapboot build the interactive floor plan, then open booths for reservations, extras, and invoice-driven organizer processing.
Core starts free
Groups and floors
Booth extras
What this process creates
A structured event map
Buildings, floors, uploaded floor plans, booth surfaces, and routing are organized before launch.
Available booths in the dashboard
Once the buildout is done, booth locations appear with prices, sizes, and reservation status controls.
Reservation and invoice workflow
Exhibitors reserve from the viewer, choose extras, and organizers process payment records and booth status.
Structure setup
Create the map, then organize the event structure
Start with a new Core map in the dashboard. From there, add the main building or show area as a group, then add the floor or layer that will receive the uploaded floor plan.
Floor plan source
Start by uploading the floor plan your team already has
The uploaded floor plan is the reference Mapboot uses to understand the show layout, booth rows, aisle structure, entrances, and important circulation paths.
It does not need to be perfect before you start. The key is connecting the right file to the right group, floor, or layer so the map buildout has a clean source of truth.
- Attach floor plans to the correct layer in map meta.
- Use booth numbers on the plan as the reference for later reservations.
- Mapboot turns this source into booth surfaces, routes, and an interactive viewer.
Mockup map example
Then the floor plan becomes an interactive map
This viewer uses map m04a8392 as an example. The booths are already built into the map and can become reservable once booth prices, sizes, and status values are configured.
Locations list
After the map is built, booths start showing in the locations list
Once the Mapboot team creates the interactive map, the booth surfaces are connected back to the dashboard and start appearing as available booth locations.
From there, organizers can set booth sizes, prices, and status values. Available booths can be reserved directly from the live viewer.
The organizer can also define extras such as chairs, tables, floor tiles, Wi-Fi areas, or sponsorship promotion so exhibitors can add them to a reservation.
- Booths appear in the dashboard after the map buildout is completed.
- Booth prices, sizes, and status can be managed from the dashboard.
- Exhibitors reserve a booth from the viewer and manage that reservation later.
Exhibitor reservations
Let exhibitors reserve booths directly from the map
Once available booths exist in the dashboard, exhibitors can click Reserve on the booth card and create a reservation tied to their exhibitor account.
The reservation form captures contact information, website, logo, description, keywords, address details, booth extras, and the generated before-tax invoice.
The organizer can process the reservation, record received payment, place a booth on hold for partial payment, release it if payment does not arrive, or mark it sold when the booth is finalized.
Choose extras
Exhibitors can add organizer-defined extras such as chairs, tables, floor tiles, Wi-Fi areas, or promotion.
Manage reservation
Exhibitors can log in later to edit the reservation, review selected extras, and download the invoice.